Under 18’s playing in leagues

STOWMARKET LAWN TENNIS CLUB

 

PROTOCOL FOR MANAGING SAFEGUARDING

IN RESPECT OF CHILDREN AND VULNERABLE ADULTS

COMPETING FOR THE CLUB AT HOME AND AWAY EVENTS

(consent form here)

 

INTRODUCTION

The Club has a duty to safeguard members under 18 years and vulnerable adults. This protocol should be read in conjunction with the Club’s Safeguarding Policy (see website) and the Guidelines For Under Eighteens Playing At Club Sessions (see website).

 

The purpose of this protocol is to confirm the duties of parents/carers and adult Club members involved in competitions where members under 18 years are included in the Club’s teams. It covers safeguarding both on Club premises and at ‘away’ matches before, during and after matches. It does not cover children entered into competitions by their parents if these are not Club or the Club’s local leagues’ matches/events.

 

SUPERVISING UNDER 18s AT TENNIS VENUES?

Children under the age of 13 years must be supervised by their parent/carer whilst at a tennis venue including the Club’s own site, outside of any venue sessions, such as coaching lessons/free ‘taster sessions’ or tennis camps.

 

CAPTAINS’ RESPONSIBILITIES

Captains intending to include members under 18 years in their team should notify the Welfare Officer of the name, date of birth and parent/carer’s contact details in advance of the first event, or at the start of the season. Copies of the consent form (link about or here) should be lodged with the Welfare Officer as soon as possible after their completion.

 

TRANSPORTING CHILDREN TO AND FROM A VENUE

Coaches and other venue staff/volunteers are not responsible for transporting children to and from the venue, unless as part of a venue organised trip (see below). It is reasonable for venues and coaches to place responsibility on parents/carers for ensuring appropriate transport arrangements are made for their children. Parents/carers may choose to make private arrangements with another adult (such as a family friend) to transport their child, but the Club’s Coach or Welfare Officer must be informed in advance.

 

In situations where the Club is arranging transport for children (for example, to an away match) the Club must ensure that:

 

  • Parents/carers give written consent to their child being transported by the Club, using the attached form[1], and a copy of the form is lodged with the Welfare Officer by the Captain;
  • Parents/carers are informed of the destination, reason for the journey and the name and mobile number of the driver;
  • The driver carries a paper or electronic copy[2] of the consent form on the journey(s) in case of emergency;
  • There are two adults in the car;
  • Children are seated in the back of the vehicle at all times;
  • At least one adult should be of the same gender as the child(ren) being transported;
  • There is an established procedure in the event of a breakdown/emergency, agreed between the driver and the captain, or the captain and the Coach/Welfare Officer;
  • The driver has a valid UK driving licence, satisfactory DBS check, correct insurance, MOT certificate and complies with laws on the use of seatbelts and restraints;
  • If transporting children in a mini-bus or bus, the driver must also have the correct type of licence.

[1] Further copies can be downloaded from our copy here, or from the LTA here: https://www.lta.org.uk/about-us/safeguarding-protection/

[2] This can be a photograph of the form, or screenshot held on the driver’s phone) 

[3] https://www.gov.uk/government/organisations/disclosure-and-barring-service

NUMBER OF ADULTS NEEDED TO SUPERVISE UNDER 18s CHILDREN ON A TRIP 

The rule is two adults are needed to supervise:

  • 1-8 children aged 10 years and under;
  • 1-10 children aged 11-17 years.

At least one of the supervising adults must be the same gender as the child(ren).

 Trips involving an overnight stay need to be separately risk assessed, and at least two weeks’ notice of a planned trip must be given to the Welfare Officer to enable this to be approved to take place. In principle there should be at least two adult supervisors and at least one must be the same gender as the children. The exact number of staff and their differing responsibilities will be determined by the profile of the trip and number of children.

 

May 2019

[1] Further copies can be downloaded from https://www.lta.org.uk/about-us/safeguarding-protection/

[2] This can be a photograph of the form, or screenshot held on the driver’s phone)

[3] https://www.gov.uk/government/organisations/disclosure-and-barring-service